Ref No. RBI/Bangalore Regional Office/HRMD/1/24-25/ET/905[Empanelment - Car Hire Agency] and RBI/Bangalore Regional Office/HRMD/2/24-25/ET/907[Empanelment - Car Hire Agency] Reserve Bank of India, Bengaluru Regional Office (hereinafter called “the Bank”), invites E-tenders under Two – Bid system (Technical & Financial Bid) for the empanelment of highly reputed, experienced and capable Car Hiring Agencies/Companies for the purpose of hiring cars on need basis. The empanelment shall be for a period of one year i.e., from April 01, 2025 to March 31, 2026. However, contract can be extended on yearly basis for further period of two years (till March 31, 2028), subject to the satisfactory performance of duties and proper fulfillment of all terms and conditions of the agreement by the agency on mutually agreed rates. SCHEDULE OF TENDER(SOT) | 1. | E-Tender Number | RBI/Bangalore Regional Office/HRMD/1/24-25/ET/905[Empanelment - Car Hire Agency] and RBI/Bangalore Regional Office/HRMD/2/24-25/ET/907[Empanelment - Car Hire Agency] | | 2. | E- Tender Name | Tender for Empanelment of Car Rental / Hiring Agencies or Companies for providing Cars for the purpose of hiring cars on rental basis for the use of its Executives, Officers, Staff and authorized persons as and when required basis for a period up to one year i.e., from April 01, 2025 to March 31, 2026 (extendable on annual basis for two more years subject to satisfactory performance to be evaluated by the Reserve Bank of India, Bengaluru). | | 3. | Mode of Tender | e-Procurement System
(Online Part I – Technical Bid and Part II – Financial / Price Bid through https://www.mstcecommerce.com/eprocn) | | 4. | Date of NIT available to parties to download | February 10, 2025 (Monday) from 11:00 hrs. onwards | | 5. | Pre-Bid meeting
(may be held online also through WebEx) | March 10, 2025 (Monday) at 11.00 hrs. (either in physical at 3rd floor, RBI, Bengaluru /or through VC subject to the convenience of all concerned) | | 6. | Publication of minutes of pre-bid meeting / addendum, if any | On or before March 12, 2025 (Wednesday) | | 7. | Estimated Cost of the Tender | Rs.75 lakhs (Rupees Seventy-Five Lakh only) | | 8. | Earnest Money Deposit (EMD) of Rs.1,50,000/-
(Non-payment of EMD before due date and time will be treated as unresponsive and rejected) | Rs.1,50,000/- (Rupees One Lakh Fifty Thousand only)
(being 2% of the total contract value shall be deposited by each bidder) in the form of NEFT on or before March 21, 2025 (Friday) before 10.00 hrs
Details for NEFT
Beneficiary Name: Reserve Bank of India
A/c No - 186003001- NEFT Inward Account,
IFSC - RBIS0BGPA01 (5th and 10th character is zero) mentioning Name/Company name of the vendor in the NEFT transaction remarks.]
Note: E-mail confirming the NEFT transfer may be sent to cardeskbengaluru@rbi.org.in | | 9. | Last date of submission of EMD | March 21, 2025 (Friday) at 10:00 hrs. | | 10. | Date of Starting of e-Tender for submission of online Technical Bid & Financial Bid at https://www.mstcecommerce.com/eprocn/rbi | February 10, 2025 (Monday) from 11:00 hrs. | | 11. | Date of closing of online e-tender for submission of Technical Bid & Financial Bid | March 21, 2025 (Friday) at 10:00 hrs. | | 12. | Date and time of opening of Part – I
(Technical Bid) | March 21, 2025 (Friday) at 15:30 hrs. at Reserve Bank of India, Bengaluru. | | 13. | Date and time of opening of Part – II
(Financial Bid) | The part II financial bid will be opened electronically of only those bidder(s) whose Part-I technical bid is found acceptable by the Bank.
The date of opening of Part II financial bid of such bidder(s) will be intimated separately through valid e-mail address provided by them. | | 14. | Transaction Fee | If any to be paid through MSTC Payment
Gateway/NEFT/RTGS in favour of MSTC Limited or as advised by M/s MSTC Ltd. separately for both the tenders.
Please do not transfer the transaction fee to Reserve Bank of India, Bengaluru. | Date of publication of notice inviting e-tender in newspaper, RBI website and MSTC portal is February 10, 2025. For more details, please visit ‘TENDERS’ link on our website https://rbi.org.in. 2. For the above empanelment, the tenderers should submit their proposal, as per the important instructions regarding E-Tender, along with all supporting documents complete in all respects on or before March 21, 2025 up to 10:00 hrs. (should be uploaded on MSTC portal). Tenderers shall submit tender proposal along with refundable EMD of Rs.1,50,000/-, complete in all respect as per the prescribed format. The technical bids will be opened electronically on March 21, 2025 at 15:30 hrs. In the event of any date indicated above being declared a holiday, the next working day shall become operative for the respective purpose mentioned herein. 3. Tender document can be downloaded from the RBI website www.rbi.org.in and also from www.mstcecommerce.com. Any amendment(s) / corrigendum / clarifications with respect to this tender shall be uploaded on the website / e-portal only. The tenderer should regularly check the above website / e-portal for any amendment(s) / corrigendum / clarification before submitting the bid. Reserve Bank of India, Bengaluru Regional Office (“the Bank”) is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank reserves the right to reject any or all the tenders without assigning any reason thereof. Note: It is informed that two tenders [905 & 907] have been floated in MSTC for the same work. Thus, bidders are advised to deposit transaction fee (if any) in MSTC separately for both the tenders. Also, vendors may mandatorily bid in both the tenders w.r.t. conditions mentioned therein. Regional Director
Reserve Bank of India
Bengaluru |