The captioned e-Tender was published at 11.00 AM on January 31, 2025, on RBI website and MSTC Portal (RBI/Bhubaneswar Regional Office/Issue/3/24-25/ET/847). The Pre-bid meeting was held on February 25, 2025, at 11:30 A.M. in the Reserve Bank of India, Bhubaneswar to clarify the queries of the intending bidders. 2. The meeting was attended by the representatives of 01 (one) firm and officials of RBI, Bhubaneswar as detailed hereunder: | Sl. No. | Name of the Firm | Name of the Representative | | 01 | Avanti Business Ltd | Santanu Nayak | | 02 | Avanti Business Ltd | Suresh Ku Sethi | | 03 | Avanti Business Ltd | Dipti Ku Mohanty |
| Sl. No. | Name of the RBI Official | Designation | | 01 | Dr. Devi Prasad Panda | General Manager | | 02 | Shri Umakanta Sahu | Deputy General Manager | | 03 | Shri Mrinal Giri | Manager | | 04 | Ms Alisha Das | Assistant manager | 3. The meeting was conducted to brief the intending bidders about the tender conditions, clarify any queries thereof and to sensitize them about how to submit e-Tenders on MSTC portal. Further, the queries raised by the representatives of the participating firms, vis-à-vis our clarifications in regard thereto were as under: | Sl. No. | Name of the Firm | Query raised by the Representative | Our Clarification | | 01 | Avanti Business Ltd | Whether dedicated operator required for smooth operation of machine and maintenance of the same | No operator for day to day operation of the machine is necessary. | | 02 | Avanti Business Ltd | Whether EMD/Bank guarantee both should be given? Is there any exemption for registered MSME? | As indicated in para 11 of Section-II(Part-I-Commercial conditions), the Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number), irrespective of the category, shall be exempted from the requirement of submission of Earnest Money Deposit at the time of bidding in all procurement of works (goods, services, and works contract). The enterprise is required to submit the Udyam Registration Number (Udyog Aadhar Memorandum Number) before the bid submission date to us through email to issuebhubaneswar@rbi.org.in.
However, there is no exemption for MSEs in respect of Performance Bank Guarantee. | | 03 | Avanti Business Ltd | Comprehensive AMC-
(i) Whether invoice for AMC charges to be made by the firm on half yearly basis?
(ii) What will be the terms of payment? | As indicated in para 19 of Section-II (Part-I-Commercial conditions), the firm shall submit bills of AMC on half yearly basis for the half year ended on September 30, & March 31 every year.
(ii) Payments will be made by us within 30 days of receipt of the bill complete in all respect. | | 04 | Avanti Business Ltd | What kind of insurance will be provided? | As indicated in para 21 of Section-II(Part-I-Commercial conditions), the contractor shall take all insurances at his cost to cover all kinds of risks from the time the equipment’s/materials leave the manufacturer's works till handing over the said system to the Bank. | (All the above points were noted and agreed to by the intending bidders) 4. These minutes of pre-bid meeting shall form the part of the tender document/Agreement and the same is uploaded on MSTC portal and RBI website. 5. The above clarifications are issued for the information of all the intending bidders. 6. The submission of bid by the firm(s) shall be construed to be in conformity to the tender document and clarifications given above. 7. The meeting concluded by 12:30 PM. Further, in terms of the tender document, interested intending bidder(s) were allowed and guided by Bank’s Official to visit the site/s of work/s / activities, viz. the Bank premises, Vault Area, Remittance Yard, CVPS/SBS Area etc. and acquaint themselves with the site conditions before submitting the e-Tenders. Regional Director
Reserve Bank of India
Bhubaneswar | |