E-Tender - RBI/DoC-Central Office Departments/Others/30/24-25/ET/980 | RFP for Audio Visual Agency The pre-bid meeting for the captioned work was held at 11:00 AM on March 06, 2025, over Web Ex, as per the Notice Inviting Tender published in RBI website and MSTC Portal. The Pre-bid meeting was held on March 06, 2025 at 11:00 AM through Webex. The meeting was chaired by Smt. Shweta Sharma, General Manager, DoC. The list of participants from DoC and interested prospective bidders is placed in the document in Annex A. 2. The queries raised and the clarifications issued are as under: | S.No | Queries / Statements from the firm | Reference
(relevant page(s) in Tender Document) | Answers / Clarifications from the Bank's side, if any. | | a) | As expenses might differ place to place, request clarity on location details for commercial working | Commercial Bid form point 2, Page 37 | The list of RBI offices is available on the RBI website at https://rbi.org.in/Scripts/Regionaloffices.aspx. | | b) | Request clarification on Bill of Material required for this along with locations and tentative frequency of these events | Commercial Bid form point 2-5, Page 37 Podcasts - Audio
Podcasts - Video
Events Recording | The equipment required for the setup and production of audio and video podcasts in 1080p/4K includes requisite cameras, microphones, lighting, editing, and post-processing to ensure high-quality output.
The list of RBI offices is mentioned above in Q. No. 1. | | c) | Format of Annex XI is missing in tender document, please help with format | Point 12, page 25 | Annex XI is no longer required and has been removed from the RFP. | | d) | Request clarity on
A. How to read Bi-Monthly i.e.
2 sessions per month or 1 session in two months
B. Will monitory Policy (Governor’s Speech) and Post Policy press conference with Q & A be considered as single session or two sessions? | Commercial Bid form point 1, Page 37 | A. The Bi-Monthly Monetary Policy Announcement is a once-in-two-months activity. However, the bidder should be able to provide services as and when required by the Bank.
B. The Monetary Policy Announcement and the Post-Policy Press Conference are considered as one session. | | e) | Do we have to submit an EMD even if we are registered under MSME? | F. Submission of Bids
2. EMD, Pg No. 13 | The Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number), are exempted from the requirement submission of Earnest Money Deposit at the time of bidding in all procurement of works (goods, services, and works contract) estimated to cost up to Rs. 10 Lakh (including all taxes, duties, etc.). However, since the estimated cost of the tender is more than Rs 10 Lakhs, exemption is not applicable here. | | f) | When will the if required gets finalized.? What do we consider in commercials? | D. Scope of Work
Page 12. point j | All live streaming activities undertaken by the Bank require a one-day prior testing to ensure readiness for the event. | | g) | How many mics and Speakers to be considered for the live streaming? | D. Scope of Work
Page 12. point k | The Bank has an in-house AV system that can be used during MPC. However, bidders may incorporate the unit costs for microphones, speakers, cameras, and lighting (if additional equipment is required) in their quote. The indicative equipment for the MPC -
Cameras: 5
Gooseneck Microphones: 6
Lapel Microphone: 1
Teleprompter - 1
Speakers: 2-3
Lighting: As required
Cables and Audio Mixers: As required for live streaming on social media platforms | 3. Two bidders requested to relax the profitability criteria laid down in the RFP at Annex III – Eligibility Criteria response sheet S.No 4. However, it has been decided to keep the criteria unchanged. Please note: i) This document (minutes of the Pre-Bid Meeting) shall form a part of the tender. Hence, it shall be signed and uploaded on MSTC along with the tender by the tenderers. ii) Rest of the terms and conditions and specifications of the bid document shall continue to remain the same. iii) The above amendments/ clarifications are issued for the information of all the intending bidders.
Annex A List of participants Participants from DoC | Sr. No. | Name | Designation | | 1 | Smt. Shweta Sharma | General Manager | | 2 | Shri Bijoy T I | General Manager | | 3 | Ms. Haritha D. | Manager | | 4 | Shri Darshan N | Assistant Manager | Participants/ agencies | Sr. No. | Name of the Agency | | | 1 | M/s 24 Frames Digital | Ms. Divya Rathod | | 2 | M/s Choruscall Conferencing Services Pvt. Ltd. | Shri Shoeb Siddiqui
Shri Abhishek D’Souza | | 3 | M/s VC Now | Shri Vishwajeet Dutta | | 4 | M/s Span | Shri Shrikant K | | |